Accounts Administration Assistant

To support the accurate and timely recording of sales transactions and purchase transactions in the accounting system, and to ensure that customer’s and supplier’s accounts are created, maintained and updated with the services and products which they have ordered in a timely manner.

The post holder will have a sound understanding of both purchase and sales ledger processes, systems and procedures.  They will have well developed interpersonal and communication skills. The ability to work effectively with internal and external customers and suppliers is a key requirement in this role.

 

Key duties and responsibilities

CUSTOMER INVOICING

  • Validating and processing new orders. Assigning relevant tasks to other teams and ensuring the customer & internal teams have completed all documentation required.
  • Creating new customer accounts as per customer specification, using our admin system.
  • Generating, reviewing, correcting and distributing invoices for all customers.
  • Investigating, and resolving or escalating any invoicing and accounts queries from customers and colleagues.
  • Processing requests from customers for changes to the details of their invoicing, their account set-up (including package changes) and sending out quotes for Email & SMS credits for existing customers.

PURCHASE LEDGER

  • To ensure the effective maintenance of the purchase ledger
  • To ensure accurate and timely processing of purchase invoices, credit notes and expense claims
  • To ensure payment of invoices and expenses claims accurately and timely and in accordance with Pure360’s policies and legal and tax requirements
  • Liaison with suppliers and staff over payment queries
  • Administration of online banking including payments
  • Control and administration of corporate credit or debit cards
  • Process of weekly direct debit runs

 

Essential skills

  • Planning and managing own workload in order to achieve deadlines
  • Previous purchase ledger experience
  • Previous experience proving very high levels of accuracy, attention to detail, numeracy and literacy in an Accounting/Financial Administration role.
  • Excellent communication skills and the ability to work effectively with finance and non-finance colleagues and external suppliers
  • General IT skills (MS Office, email, internet, Google Apps)
  • Ability to work to strict deadlines and follow processes in place
  • Positive team working skills and flexible approach

 

Desirable skills

  • A good working knowledge of purchase, sales and general ledger
  • Previous experience using financial software packages
  • Experience of digital marketing

As a Pure360 employee we expect you to feel as passionately about our values as we do. Living by these ensure we create a successful and happy environment for you, your peers and the business. Our Values are: We are Real. We are Inspired. We love our Customers. We strive for Improvement. We get stuff Done. We are One.

Interested? Send your CV and covering letter to talent@pure360.com – good luck!

 

No recruitment agencies please

Become a better marketer

With our free learning resource! Sign up now for access to the UK's best strategy advice, industry innovations, best practice and tons of actionable insights. #betterstartshere